Summary – Unique opportunity to support both HR and Payroll functions. Primary focus will be on data management of systems (Payroll/ HR); application of expertise in managing employees leaves of absence, missing time punches; benefits administration; New Hire Onboarding, etc. Additional abilities in prioritizing objectives, creative thinking, effective time management.  

HR Functions: 

•    Drive HR data analysis via HRIS reports/spreadsheets 

•    Maintain Personnel files for all employees.

•    Update employee records with address changes, if any

•    Address all compliance filings (AAP, EEOC, US Census, OWES, etc.)

•    Employee engagement – issue monthly newsletter, issue employee’s birthdays/anniversaries

New Hire Onboarding

•    Coordinate new hire onboarding paperwork (welcome cards, systems setups)

•    Assist with new employees clocking into Paychex either by time clock or desktop app

•    Print employee RFID badges

•    Print bar code label for badges for employees who will be on shop floor

•    Add shop floor employees to Global Shop Solutions (ERP/Accounting system)

Benefits Administration 

•    Address general benefit questions

•    Maintain Excel spreadsheet of medical benefit selections

•    Keep track of those employee who are eligible for benefits as of their 60-days of employment

•    Add new employee selections to spreadsheet as they enroll

•    Notify Payroll of deductions for benefits for new enrollees

•    Reconcile medical/dental/vision/life insurance invoices to the benefits spreadsheet

•    Notify insurance companies of any discrepancies

•    Reconcile third party elective benefit (such as Aflac) invoices with payroll deductions

PAYROLL Functions

•    Review missing time card punches

•    Reach out to managers or individuals for correct time

•    Make corrections on existing time punches as needed

•    Enter missing time punches

•    Run report for employees’ missing days and follow up to see who would be using PTO

•    Run report for time card errors and correct entries if needed

•    Run report and export to spreadsheet to create hours summary for pre-payroll calculations and comparisons

•    Assist with bi-weekly payroll

General Accounting Functions

•    Reconcile general ledger accounts related to benefits, such as health insurance and FSA

•    Assist Accounting with reconciling freight invoices, as time allows

•    May be asked to perform other duties as required by business needs

Qualifications -The requirements listed below are representative of the knowledge, skill, and/or ability required or preferred. 

•    Knowledge of HR systems and human resources metrics 

•    Familiar with NJ labor law and HR best practices

•    Basic understanding of general business and accounting principles. 

•    Familiarity with HR, Payroll and/or ERS systems

Education and/or Experience

       •      HR and/ or accounting education or certifications a plus 

       •      Min 2 years HR, Payroll or strong office administration experience 

Questions? Contact: Margie McLaughlin, 609-845-6036