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HR/PAYROLL COORDINATOR


Summary – Unique opportunity to support both HR and Payroll functions. Primary focus will be on data management of systems (Payroll/ HR); application of expertise in managing employees leaves of absence, missing time punches; benefits administration; New Hire Onboarding, etc. Additional abilities in prioritizing objectives, creative thinking, effective time management.  


HR Functions: 

    Drive HR data analysis via HRIS reports/spreadsheets 

    Maintain Personnel files for all employees.

    Update employee records with address changes, if any

    Address all compliance filings (AAP, EEOC, US Census, OWES, etc.)

    Employee engagement – issue monthly newsletter, issue employee’s birthdays/anniversaries


New Hire Onboarding

    Coordinate new hire onboarding paperwork (welcome cards, systems setups)

    Assist with new employees clocking into Paychex either by time clock or desktop app

    Print employee RFID badges

    Print bar code label for badges for employees who will be on shop floor

    Add shop floor employees to Global Shop Solutions (ERP/Accounting system)


Benefits Administration 

    Address general benefit questions

    Maintain Excel spreadsheet of medical benefit selections

    Keep track of those employee who are eligible for benefits as of their 60-days of employment

    Add new employee selections to spreadsheet as they enroll

    Notify Payroll of deductions for benefits for new enrollees

    Reconcile medical/dental/vision/life insurance invoices to the benefits spreadsheet

    Notify insurance companies of any discrepancies

    Reconcile third party elective benefit (such as Aflac) invoices with payroll deductions


PAYROLL Functions

    Review missing time card punches

    Reach out to managers or individuals for correct time

    Make corrections on existing time punches as needed

    Enter missing time punches

    Run report for employees’ missing days and follow up to see who would be using PTO

    Run report for time card errors and correct entries if needed

    Run report and export to spreadsheet to create hours summary for pre-payroll calculations and comparisons

    Assist with bi-weekly payroll


General Accounting Functions

    Reconcile general ledger accounts related to benefits, such as health insurance and FSA

    Assist Accounting with reconciling freight invoices, as time allows

    May be asked to perform other duties as required by business needs


Qualifications -The requirements listed below are representative of the knowledge, skill, and/or ability required or preferred. 

    Knowledge of HR systems and human resources metrics 

    Familiar with NJ labor law and HR best practices

    Basic understanding of general business and accounting principles. 

    Familiarity with HR, Payroll and/or ERS systems


Education and/or Experience

       •      HR and/ or accounting education or certifications a plus 

       •      Min 2 years HR, Payroll or strong office administration experience 


Questions? Contact: Margie McLaughlin, 609-845-6036 


Additional Info

Job Type : Full-Time

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