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Office Manager / Project Accountant


Office Manager / Accountant 

As one of the oldest firms in New Jersey, VISSI celebrated our 100th anniversary this March. Over the years, our firm saw several name changes but continued to provide the same purpose, direction, and expertise that we are known for today. With core values of communication, approachability, and reliability, VISSI has become nationally recognized for our exceptional approach to architecture and design.

Our team has an immediate full-time opening for an Office Manager / Project Accountant. We provide a flexible work environment prioritizing your professional and personal growth. We offer benefits including medical and dental insurance, 401k, paid personal time, paid holidays, continuing education, and team happy hours.


If interested, please email a resume to jmierkowski@vissi.com 


Qualifications

  • 5+ years of relevant experience
  • Proficient in Deltek Vision software
  • Proficient in Microsoft Office (especially Outlook, Word, and Excel) and Adobe Acrobat
  • Previous experience working in the AEC industry is a plus
  • Commitment to high quality work and attention to detail
  • Strong written and verbal communication skills
  • Accounts payable and receivable

Responsibilities 

  • Process, prepare and submit monthly project invoices using Deltek Vision
  • Review, process and pay subconsultant invoices
  • Manage and maintain project accounting software (Deltek Vision)
  • Review and approve timesheets
  • Compile various project and employee reports
  • Process and pay employee reimbursement expenses
  • Preparation of draft invoices to distribute to Project Managers for their review
  • Process invoices and send to clients
  • Reconciliation of consultant accounts
  • Track consultant fees against consultant expenses and reimbursables
  • Reconcile consultant revenue accrual /recognition
  • Follow-up with PMs and/or clients regarding open invoices (over 30-days, short payment, and duplicate payment)
  • Provide invoice copies to clients
  • Track consultants and other billing fees
  • Maintain accurate filing system

Additional Info

Job Type : Full-Time

Experience Level : Mid to Senior Level

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