Essential Function

The Accounting Supervisor is responsible for the oversight of accounting processes for the Camden Kroc Center. The Accounting Supervisor will oversee accounting staff, prepare and analyze accounting reports, execute accounts receivable responsibilities, and ensure that the Camden Kroc Center operates in compliance with Generally Accepted Accounting Principles (GAAP) as well as policies and procedures of The Salvation Army.

Duties and Responsibilities

The duties listed below are the primary duties of this position but are not all the duties that may be required. The Salvation Army reserves the right to change, reduce or expand the duties of this position at any time. Reasonable accommodation may be made for individuals with disabilities to perform the essential functions of this role.

Supervision

• Supervise the Accounts Payable Clerk to ensure accuracy, performance, and compliance with all accounting policies and procedures.
• Provide required support and training to the Accounts Payable Clerk to ensure their proficiency in using all accounting and reporting systems related to their specific areas of responsibility and to increase their competence and ability to implement and utilize new procedures and techniques when required.
• Enforce departmental and TSA policies, procedures, and service standards.
• Meet with staff regularly to discuss deficiencies and steps to improve performance.
• Coordinate staff functions to ensure deadlines are met and prepare schedules for the monthly, quarterly, and annual closing of accounting records.
• Provide Serenic and CCMS/Traction Rec support and training to staff.

Accounting

• Provide oversight of all accounting transactions and records to ensure compliance with Generally Accepted Accounting Principles (GAAP).
• Analyze business operations, trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses and provide recommendations.
• Perform monthly analysis of reports and accounting records evaluating significant variances between actual and budget numbers. Reconcile all balance sheet accounts during each monthly close and correct entries as necessary.
• Work with the Business & Facilities Director to complete bank reconciliations for all official bank accounts and submit reconciliations to the Kroc Administrator for review and approval.
• Within five (5) working days after the closing of each month, generate and ensure the availability of all required monthly financial reports and reconciliations to submit to the DHQ Corps Accounting Manager, Kroc Administrator, and Business & Facilities Director.
• Within fifteen (15) working days after the close of each quarterly accounting period, prepare and ensure the availability of all schedules, worksheets, and other data required for quarterly reporting to Territorial Headquarters (THQ) and the annual THQ audit.
• Prepare other special analyses and reports for Kroc Administrator, Business & Facilities Director, DHQ finance, and Divisional leadership as needed.
• Provide oversight and review of all Petty Cash Funds, ensuring that the expenditure is appropriate, that paid receipts/invoices equal the fund balance, and that petty cash is reconciled and kept securely.
• Promptly code and review SmartData entries for Corporate Credit Card transactions, ensuring compliance with TSA policies and Minutes. Note and code non-compliant transactions and seek reimbursement from the cardholder when necessary.
• Maintain contact with local bank representatives of banking institutions where official Salvation Army funds are deposited to resolve banking issues as needed.

Accounts Receivable

• Set up customer accounts in the designated accounts receivable system.
• Generate, send, and collect invoices as needed.
• Follow procedures to receive, deposit, and record payments in the appropriate financial management systems.
• Pick up deposits from all venue drop safes, accompanied by a security guard/second person.
• Prepare daily deposit reports, update batch control log, and drop deposits at the right bank.
• Collaborate with the Events Specialist and Accounts Payable Clerk to ensure services provided for all events and rentals are entirely and accurately billed, and payments are collected, posted, and reconciled in CCMS/Traction Rec and recorded to Serenic. Follow-up with clients as needed for all past-due accounts.
• Maintain collection records on outstanding receivables, late fees, and paid invoices.
• Assist Accounts Payable Clerk in opening and distributing mail, distributing confidential and HR mail to appropriate persons unopened.
• Perform other related duties within the scope of the role as assigned by the supervisor.

Requirements

• Associate degree in accounting or related field.
• Three (3) or more years of experience in an automated accounting environment with familiarity in processing accounts receivable and accounts payable.
• Must have a strong understanding of Generally Accepted Accounting Principles (GAAP).
• Must be able to read, write, and communicate effectively in English; bilingual English/Spanish preferred.

Desired Qualifications

• Previous management experience preferred.
• Strong computer skills with proficiency in various Microsoft Office applications (Teams, Outlook, Word, Excel, PowerPoint, Power BI, etc.)
• Experience working with Accounting Software (Serenic preferred), and Customer Relationship Management (CRM) platforms like Traction Rec or Salesforce.
• Strong organizational skills, able to maintain work and files in a highly organized fashion.
• Reliable and trustworthy, with the discernment to appropriately handle sensitive and confidential matters.
• Must understand and support the mission of The Salvation Army.