Position Title: Assistant Director of Advancement Services

City: Galloway

State: New Jersey

Employment Type: AFT Professional Staff

Description

Campus Location: Main Campus (Galloway)

Department: Advancement Services

Salary Range: AFT Range 22, Steps 1-4

Salary Information: Salary commensurate with experience and is accompanied by an extremely competitive University benefits package

Work Hours: Monday - Friday, 8:00 a.m. - 4:00 p.m.

Brief Job Overview/Summary

The Assistant Director of Advancement Services on Scholarships manages the complex and highly confidential process of awarding and stewarding Foundation Scholarships. This role involves close collaboration with the Development and Alumni Relations team to manage all aspects of the foundation scholarship funds across three different software systems. The Assistant Director will also provide stewardship to donors, effectively conveying the University and Foundation’s appreciation and gratitude for their support. Additionally, this position requires interacting with software support centers and supporting donors, students, recipients, applicants, parents, critical University departments, and employees.

Descriptions of Essential Duties/Responsibilities:

• Serve as a subject matter expert on Foundation Scholarship Management and Stewardship software (Blackbaud Award Management), demonstrating full command and proficiency in utilizing the software
• Administers and interprets applicable principles, federal and state laws, and regulations regarding public institution distribution and management of Foundation Scholarships
• Provide comprehensive training for the eighteen-member Foundation Scholarship Selection Committee and other relevant campus partners on effectively using Foundation Scholarship Management software
• Ensure the timely distribution of scholarship award letters through the scholarship software
• Assist with determining and identifying Foundation Scholarships awarded annually, notify recipients, and request appropriate acknowledgment
• Advises and counsels students, parents, donors, and prospective students with Foundation Scholarship inquiries
• Provide a high level of stewardship to constituents, including distributing annual donor appreciation letters and endowed statements through the Foundation Scholarship software
• Coordinates with the Director of Communication and Stewardship in promoting, planning, organizing and executing the Annual Scholarship Recognition Dinner
• Develop, compile, and disseminate precise, technically sound, and explanatory reports from Argos, Blackbaud Award Management, and CRM Advance to support the department and campus partners in scholarship and stewardship statistics and information
• Collaborate with Advancement Services and Finance teams to monitor progress and establish new Foundation funds
• Proficiency and knowledge of Banner Forms, and CRM Advance Designation module and record management
• Continuously review and evaluate workload and ways to streamline the scholarship processes and promptly update the Foundation Scholarship website and Scholarship Management software
• Other Duties as Assigned

Required Qualifications

• Bachelor’s Degree
• Two years job related experience
• Proficiency in MS Excel, and MS Word, as well as complete command of internet navigation and research

*NOTE
Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).
A Ph.D. degree or an Ed.D. degree may be substituted for two years of the required experience.

Knowledge, Skills and Abilities:

• Excellent organizational skills; ability to handle multiple assignments simultaneously and to work well under pressure
• A demonstrated ability to quickly learn and adapt to new technology

Preferred Qualifications:

• Experience in one or more of the following areas: a university environment, Banner (Finance, Financial Aid or Advancement Module), accounting, or business

Screening Information:
Screening of applications begins immediately and will continue until the position is filled. Applications received by Monday, November 18, 2024, will receive full consideration.

How to Apply:
To apply please visit https://employment.stockton.edu or click the "Apply" button.

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: CSC-Same@csc.nj.gov, or call 609-292-4144, option 3.

In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME Program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. Individuals applying for non-competitive or unclassified positions under this program should contact us to determine if they are eligible for the fast-track hiring process.

Only electronic documents will be accepted. Please complete the online application and include three professional references in addition to the following required documents. All required documents (Microsoft Word of PDF) must be submitted in order for your application to move forward.

• A letter of interest describing qualifications and accomplishments
• Current resume or curriculum vitae
• Unofficial Graduate transcripts

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PI254030696